AI and Automation Success Stories

TCSIntelligent automation of document processes

Sector: Aluminum manufacturing / Distribution

Technologies: N8N · SharePoint · REST APIs

Result: Elimination of manual error + full traceability

The challenge:

TCS operated with a completely manual document management model: the reception, classification, and recording of delivery notes and orders depended on human intervention at every step. This dependency generated transcription errors, a lack of traceability, and an administrative workload that scaled with volume. In a growth context, the model was unsustainable.

The solution:

We designed an intelligent automation system based on N8N as the orchestration engine, capable of intercepting, interpreting, and routing documents autonomously: · Intelligent classification of incoming emails: delivery notes, orders, complaints, and general communications, automatically. · Extraction and validation of data from attached documents, with verification of key fields before their incorporation into the system. · Real-time synchronization with SharePoint, ensuring full traceability and immediate availability for the operations and finance teams.

Result:

The system completely eliminated manual intervention in the standard document flow. An error-prone process became a reliable, auditable, and scalable pipeline.

HONEXTEnd-to-end production cycle traceability with SCADA

Sector: Sustainable construction / Materials

Technologies: Ignition (SCADA) · Google Apps Script · APIs

Result: Full end-to-end visibility of the production cycle

The challenge:

HONEXT, a pioneering company in construction materials made from paper industry waste, had a structural problem: information about raw material, manufacturing parameters, quality results, and machinery status lived in completely disconnected silos. This fragmentation prevented a unified view of the production cycle and limited the capacity for continuous improvement.

The solution:

We designed an end-to-end traceability system that connects all phases of the production cycle in real time: · Ignition (industrial SCADA) as the data acquisition engine directly from the machinery, capturing critical process variables in a structured, auditable database. · Google Apps Script as the integration layer between Ignition, the quality systems, and the team's tools, automatically correlating plant data and quality records.

Result:

Complete end-to-end traceability: from raw material intake to final quality control, each batch is automatically documented. For the first time, the team has a unified view of the production process, with the ability to analyze by batch, shift, operator, or machine parameter.

Multinational industrial bakerySupply chain planning with conversational AI

Sector: Food / industrial bakery and pastry

Technologies: Multi-echelon DRP · Demand forecasting · Conversational AI (LLM) · Scenario simulation

Result: In production since 2024: phase 1 delivered, phase 2 under way

The challenge:

A multinational industrial bakery and pastry group needed to plan demand and supply across a multi-tier warehouse network, combining make-to-order and make-to-stock production.

The solution:

A multi-echelon distribution requirements planning (DRP) system with an AI layer on top: · Stock per warehouse, production batches, forecasts and shipments in a single plan. · Heat maps of coverage and stockouts across the whole network. · An AI layer that answers questions about every calculation in the plan in plain language. · Scenario simulation on frozen data, compared with the baseline plan.

Result:

The system has been in production since 2024. Phase 1 is delivered and phase 2 is under way.

Southeast Asian rubber producerAutomated compliance with the EU Deforestation Regulation (EUDR)

Sector: Agribusiness / rubber exports to the EU

Technologies: TRACES NT · GeoJSON · Field app · Due diligence statements (DDS)

Result: Direct integration with TRACES NT and a field app in production

The challenge:

The EU Deforestation Regulation (EUDR) requires proof that every shipment can be traced back to its plot of origin. Without that proof, the producer cannot sell its rubber in the EU.

The solution:

An end-to-end EUDR compliance platform: · Due diligence statements (DDS) and country risk assessment. · Geographic validation of plots (GeoJSON) and checks on their production capacity. · Mitigation plans and audit files. · Automatic submission of statements to TRACES NT, the European Commission system. · A field app to collect data at the source.

Result:

The platform integrates directly with TRACES NT and the field app is in production.

ResaltaAutomatic email classification by order number

Sector: POS displays / point-of-sale communication (packaging)

Technologies: n8n · Gmail / Google Workspace · Google Drive · OAuth

Result: Every email classified and filed by order, with no manual work

The challenge:

Every day the team handles a large volume of order-related emails: confirmations, supplier replies, customer communications and documents. Working out which order each email belonged to and filing it was manual, repetitive work with a risk of losing information.

The solution:

An n8n workflow at a fixed price, delivered in 2 weeks: · Deployed on the server (VPS) the client already had: no extra licences or infrastructure. · Secure OAuth connection to Gmail / Google Workspace and Google Drive. · Automatic extraction of the order number from the subject or body of the email. · Each email classified as sent or received. · Structured filing in Google Drive with a log of status, order, date and sender. · Testing with real emails, accuracy and completeness checks, and a short user guide.

Result:

Every email is classified and filed automatically, with a traceable log per order, without manual work or new tools.

Retail POS software vendorTax and payment software built with AI agents

Sector: POS and ERP software for retail

Technologies: .NET 10 · Versioned API · Verifactu (Spanish Tax Agency) · AI agents

Result: Invoice registration with the Spanish Tax Agency and a new payments module, built with AI agents

The challenge:

Adapting the POS to the Spanish Tax Agency's new invoice registration system (Verifactu) and rebuilding the payment methods module.

The solution:

A full development carried out with AI agents: · An invoice registration service with the Spanish Tax Agency (AEAT). · A payments module with per-till configuration, till cloning and auditing. · Built on .NET 10 with a versioned API.

Result:

The POS registers its invoices with the Spanish Tax Agency and has a new payments module, with a versioned API and a development carried out end to end with AI agents.

International design brandOperations platform integrated with SAP S/4

Sector: Design / international brand operating in Europe, North America and Asia

Technologies: SAP S/4HANA · MRP · PLM · Holt-Winters · Web services

Result: Running in 4 regions, integrated with SAP S/4

The challenge:

Coordinating raw materials, production, stock and deliveries across continents, with SAP as the core system.

The solution:

An operations application connected to SAP S/4: · MRP, PLM and synchronisation with SAP S/4. · First-come, first-served (FIFO) stock allocation to orders and transport optimisation. · Sales forecasting with Holt-Winters and coverage traffic lights. · Web services for availability and sales targets.

Result:

The platform runs in 4 regions, integrates with SAP S/4 and exposes web services for availability and sales targets.

Mediterranean port operatorDigital twin of passenger terminals

Sector: Maritime transport / ferry and cruise terminals

Technologies: Discrete-event simulation · Digital twin · Scenario analysis

Result: Three terminals simulated to size them before investing

The challenge:

The port operator of a Mediterranean city with heavy ferry and cruise traffic needed to size gates, checkpoints and services for passenger peaks before investing in infrastructure.

The solution:

Discrete-event simulators of three terminals, one for ferries and two for cruises: · They model ships, shipping lines, passengers, gates and service points. · Alternative maritime station scenarios to compare layouts.

Result:

The operator can test each terminal layout on the simulator and compare scenarios before committing to construction.

US accounting migration15,000 transactions in 4 phases

Sector: Service-sector company in Texas (USA)

Technologies: QuickBooks Online · Financial data migration and automation

Result: ~15,000 transactions migrated in 4 controlled deliveries

The challenge:

Migrating 15 months of accounting history to QuickBooks Online: hundreds of thousands of entries across some 15,000 transactions, including documents that only existed as scans, without losing integrity or traceability.

The solution:

Delivery in 4 phases by transaction family, not by calendar period. Each batch is reconciled against the source journal and each document against the bank records before the next phase starts.

Result:

Some 15,000 transactions migrated in 4 controlled deliveries, validated by transaction family before each step.

AbotaxFinancial dashboard with generative AI

Sector: Tax advisory firm

Technologies: Holded · Generative AI · PDF reports

Result: A consistent report for every client, generated from the ERP

The challenge:

The firm prepared each client's financial and tax summary by hand from the data already recorded in Holded.

The solution:

A dashboard connected to the firm's ERP: · Fed by the income and expense invoices already recorded in Holded, with no double data entry. · A one-page PDF per client: P&L, input and output VAT, personal or corporate income tax, and top 5 customers and suppliers. · Monthly, quarter-to-date and year-to-date views, selectable by period.

Result:

Every client of the firm receives a consistent report generated from the ERP, with the same format and criteria in every period.

Catalyst GroupAI real estate MVP, hosted and running

Sector: Real estate / property investment

Technologies: AI · Excel ingestion · Public price sources · Managed hosting

Result: AI MVP hosted and running, ready to scale in phases

The challenge:

Catalyst Group World SL wanted to automate the sourcing, enrichment and filtering of property opportunities to produce asset reports for its end client. It first needed to validate the business logic without taking on the cost of full automation, and to have a secure, available platform for handling sensitive occupancy data.

The solution:

A phased approach, starting with an MVP limited to one geographic area and one client profile: · Portfolio viewer and Excel ingestion with AI-assisted normalisation. · €/m² price comparison against public sources and margin ranking. · Map, editable business rules and change detection. · Recurring service: managed hosting, 24/7 monitoring, 8-business-hour response SLA, SSL renewal, daily backups with 30-day retention and compliance reporting. · Data processing agreement (GDPR) and code ownership for the client.

Result:

The MVP is hosted and running, letting the client validate the product with a contained initial investment and scale it only once the business logic is proven. The roadmap continues with Idealista and Catastro integration, automatic opportunity alerts and automated asset reports, enabled by addendum.

US sports educationAutomated onboarding across four sites

Sector: Sports education

Technologies: Zoho One · HR and operations process automation

Result: One traceable onboarding process for all four sites

The challenge:

Onboarding staff at four US sites with a consistent process, without relying on manual tasks repeated at each academy.

The solution:

An automated onboarding workflow on Zoho One, the management suite ISL already uses. The automation fits into their existing ecosystem, without adding new tools for the team.

Result:

One onboarding process for all four sites. Every onboarding step is recorded and traceable in Zoho One, and the structure can be reused for new academy openings.

IMPELIA CampusAutomated executive financial reporting

Sector: Vocational training centre

Technologies: Python · SQL · Power BI

Result: Consolidated KPIs and automatic reports for the board

The challenge:

Financial reporting was done by hand: it was slow, error-prone and built on scattered data. The management board had no consolidated view to base decisions on.

The solution:

Data engineering and business intelligence: · Data structured and consolidated with Python and SQL. · Executive Power BI dashboards with the board's KPIs updated in real time. · Automatic reports after every event, with no manual preparation.

Result:

The board works from a single consolidated source of KPIs and receives post-event reports automatically. Reporting stops being a recurring manual task and updates itself, freeing the team for analysis.

Sala ParésAutomated tax compliance: Odoo with Verifactu

Sector: Art gallery

Technologies: Odoo · Verifactu (Spanish Tax Agency)

Result: Every invoice registered with the Tax Agency, ready for inspection

The challenge:

Spain's Verifactu regulation requires invoicing records to be sent to the Tax Agency (AEAT) with integrity guarantees. The gallery invoices under two schemes (standard and REBU, the margin scheme) from Odoo, with no direct link to the Tax Agency.

The solution:

Odoo integration with Verifactu: · An Odoo module that connects the ERP's sales invoices to the AEAT, under both the standard and REBU schemes. · The AEAT QR code and CSV added to the invoice document, as the regulation requires. · An auditable submission log (date and time, content sent, response and result) with manual resend.

Result:

Every invoice issued is registered with the AEAT with its proof of submission, ready for inspection.

Real projects, measurable results

TCSIntelligent automation of document processes

The challenge:

The solution:

Result:

HONEXTEnd-to-end production cycle traceability with SCADA

The challenge:

The solution:

Result:

Multinational industrial bakerySupply chain planning with conversational AI

The challenge:

The solution:

Result:

Southeast Asian rubber producerAutomated compliance with the EU Deforestation Regulation (EUDR)

The challenge:

The solution:

Result:

ResaltaAutomatic email classification by order number

The challenge:

The solution:

Result:

Retail POS software vendorTax and payment software built with AI agents

The challenge:

The solution:

Result:

International design brandOperations platform integrated with SAP S/4

The challenge:

The solution:

Result:

Mediterranean port operatorDigital twin of passenger terminals

The challenge:

The solution:

Result:

US accounting migration15,000 transactions in 4 phases

The challenge:

The solution:

Result:

AbotaxFinancial dashboard with generative AI

The challenge:

The solution:

Result:

Catalyst GroupAI real estate MVP, hosted and running

The challenge:

The solution:

Result:

US sports educationAutomated onboarding across four sites

The challenge:

The solution:

Result:

IMPELIA CampusAutomated executive financial reporting

The challenge:

The solution:

Result:

Sala ParésAutomated tax compliance: Odoo with Verifactu

The challenge:

The solution:

Result:

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